Travel Oregon

OREGON TOURISM COMMISSION
2009-10 MATCHING GRANTS PROGRAM
All online applications due: August 18, 2009 by 5:00 pm



Before beginning the online application which is located below, you MUST follow steps 1-4 from page 6 of the Matching Grant Guidelines. Once you have all of the information compiled from steps 1-4, you will be able to easily and quickly use the online grant application (step 5) listed below.

NOTE: You will need to upload several attachments as part of your online grant application process. Documents to be attached electronically to your application are: Project Budget, Board list, Financials, Support Letters and Matching Funds Letters. Make sure you have these documents available electronically so that you can complete the final submission of the online application process. You will only be able to upload ONE FILE for each document, therefore, if you have more than one Support Letter, etc. you will need to combine them into a single document before uploading the file - you will not be able to send these documents separately.

If you have any questions or need further assistance, please contact us at 503-378-8850 or Grants@TravelOregon.com

Be sure to prepare early and not wait to the last minute to submit your online application - those received after 5 p.m. on August 18, 2009 will not be accepted.

NOTE: Once you begin the online grant application process you will NOT be able to stop and save your work and come back later so be sure you have completed all of the steps above before you begin the online grant application process to avoid losing any of your work.

NO APPLICATIONS WILL BE ACCEPTED THROUGH THE MAIL - EACH COMPLETE APPLICATION MUST BE SUBMITTED ONLINE.

********** Special Note for Microsoft Office Users *****************************

If you are "cutting and pasting" from Microsoft Word 2007 please first save the document in a MS Office 2003 or earlier compatible format. To do this, you go to the File-->Save As option in your document. You will be given a window asking for the new name and/or folder where to save. It will also display a drop-down lists of possible formats that you may "Save As" in. Choose an earlier version of Word in this menu. For more detailed instructions, view This PDF.

Also, there is a small button with a "W" in the form entry text areas below that MUST be used if you are pasting from MS WORD.

Application Number : (Will be assigned by Travel Oregon)
Date of Application: 11/23/2009 09:32:33
Project Title:
Grant Amount Requested:
Federal Tax ID Number:
Name of Organization:
Regions:
Please specify the region which is applicable to your grant project. Choose the "state-wide" region only if your grant project involves statewide partners or impacts the whole state (example: a brochure that markets all the historic theatres in the state). NOTE: You may only chose ONE region from the right.		 Greater Portland The Coast Willamette Valley
Southern Oregon Mt. Hood/The Gorge Eastern Oregon
Central Oregon State-wide
Executive Director:
Grant Contact Person (if other than Executive Director):
Mailing Address:
Mailing City:
Mailing State:
Mailing ZIP:
Physical Address:
(only if different from mailing address)
Physical City:
Physical State:
Physical ZIP:
County:
Grant Contact Person Email Address:
Website:
Telephone:
Fax:
Name & contact info for DMO and RDMO contacted about this project:

The grant reviewers will respond to your grant application more favorably if you respond to the following questions in a clear, concise narrative and only include information that is relevant to the grant project. We ask that you please limit your answers to no more than two paragraphs for each question. Grant applications with answers that are longer than two paragraphs may not be read in their entirety as the reviewers have a lot of grants to get through and may not have time to read more than the first two paragraphs. We encourage you to enlist a proofreader other than the author before submitting your application. If you have questions on the information required below, please refer to the Grant Guidelines document or contact the Travel Oregon grants staff at Grants@TravelOregon.com or (503) 378-8850.

1. Project Narrative:
a. Briefly describe the project for which support is requested. If your grant project is approved, this description will be used in your grant project so be as specific and brief as possible when describing the elements of your grant project.

(Example 1: Design, print, and distribute a brochure with a map of the Scenic Tour Route including visitor attractions along the route. Example 2: Produce five self-guided audio tours on various historic aspects of your community. Tours can be downloaded via website onto iPods and MP3 players or burned onto cd's through the Chamber of Commerce's website with links also residing on multiple partners' websites.)
b. What are the primary goals and objectives of the project? What's your long term sustainability plan for the project? (Example: How will you fund future brochure re-prints; maintain signs that become damaged; keep a website updated with current information, etc.)
Describe the need for the project.
2. Organizational Narrative:
a. Describe your organizational structure (board, staff, members), including a summary of its background, objectives and experience in the area for which funds are sought. Note: You will be uploading your board list at the end of the application process so you do not need to type out your entire board list here.
3. Project Management:
a. Who will be the project manager?
b. Briefly describe the project managers industry and grant management experience.
4. Long-Term Benefits:
Describe how this project complements and is consistent with:
a. Your community's current strategic/marketing plan (contact your local DMO for this information -- for more information see page 3 of the grant guidelines)
b. Your regional strategic plan. (contact your RDMO and also see your region's RCMP plan on our website -- for more information see page 3 of the grant guidelines)
c. Travel Oregon's 4 Key Objectives (for more information see page 2 of the grant guidelines)
5. Links to Other Projects:
a. How is this project linked to tourism planning, marketing efforts or other development efforts in your area?
6. Community Support:
a. Demonstrate how the project has the support and involvement of the community. Note: You will be uploading your letters of support at the end of the application process. See page 6 of the grant guidelines for more information.
b. List partners, sponsors, volunteers and their contributions and/or activities.
7. Economic Development Focus:
a. Does this project clearly target tourism development, promotion or marketing? Please explain in detail.
b. In what ways is this project an integral part of economic development in your area?
8. Financial Need:
a. Demonstrate your organization's financial need. Note: You will be uploading your financials at the end of the application process.
9. Readiness to Proceed:
a. What is your timeline? (Must follow sample timeline layout on pg 13)
b. If approved, are you ready to proceed on this grant project once the contract is signed by both parties (in October 2009)?
c. What else needs to be done in order to start on the project?
10. Measuring Success:
a. How will you measure the success of this project, in the short-term and in the long-term?
b. What will be measured? What information will be collected? Be as specific as possible with your measurement methods.
Authorization  
We hereby certify that the facts, figures and representations made in this application, including all supplemental attachments, are true and correct to the best of our knowledge, and this application is made with the approval of the organization's board of directors or presiding elected official of the city or county managing the project. Misrepresentation of authorization will result in dismissal of the grant application.

See the Eligible Applicants section of the Grant Guidelines, page 1, for acceptable authorizations if your organization is made up differently than the authorizations listed below. All three authorizations are required for this application to be accepted. 		 

General Authorization:
Name of Grant Contact Person filling out this online application: (First and Last Name and Title)

Executive Authorization:
Name of Executive Director/CEO granting authority for this grant application.(First and Last Name and Title)

Chair/President Authorization:
Name of Board Chair/President granting authority for this grant application. (First and Last Name and Title)

See Grant Guidelines for acceptable authorizations if your organization is made up differently than the authorizations listed above. All three authorizations above are required for this application to be accepted.


By choosing the 'Submit' button below you will taken to the next application step where you will be able to review your information. You will then be asked to upload your attachments to finish the grant application process.

Thank You!